The message reads: You can import data to a new profile only. Start Outlook with a new Profile to import your data. To open with a new profile, you first need to delete the old profile. Office 2011 stored your profile in your Documents Folder. The new Outlook 15 hides your profile deep within your user library. The basic format is Outlook.exe /select outlook: followed by the folder path and name. If you want to use a different folder in the default message store, you need just the folder names in the path: Outlook.exe /select outlook:Calendar Testing To open a folder stored in another PST in the profile, use the PST name and folder path. Forwarding incoming emails to a specific folder in Outlook 2013 is very similar to later versions of Outlook, with some small variations. Follow these steps to create a similar rule in Outlook 2013. Open the email from the sender you want to filter.
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![Different Different](/uploads/1/3/4/0/134039944/791492899.jpg)
The new Office for Mac is great. True to Microsoft's claims, the latest bundle of productivity apps is indeed 'Unmistakably Office, designed for Mac.'[1].
Office 2016 implemented several new OS X's APIs, including Sandboxing (mandatory for Mac App Store apps, which Office isn't). Sandboxing apps that don't need access to the whole file system is certainly a step in the right direction, however in this case it also brings an inconvenient limitation to the Outlook 2016 - it is no longer possible to easily move Profile (previously called Identity) to a new location (e.g. different drive). To add insult to injury, Outlook for Mac does not have the 'Mail to keep offline' feature of its Windows counterpart, which allows to select time range of e-mails to keep cached locally[2]. That can be troublesome if you have a huge mailbox and not so big SSD in your Macbook.
Luckily, there is a way to move the Outlook Profile folder away to a different Volume (e.g. a moderately fast SDXD card adapter like TarDisk).
The following step-by-step guide explains in great detail how to manually reach our goal. If you're more of a script person and you prefer computers working for you rather than the other way around, have a look at my Gist that contains a Shell script that will do all the work for you.
Script in action:
Manual approach:
- Step 1: Find the Outlook binary and copy it to Desktop.
It should be located here:/Applications/Microsoft Outlook.app/Contents/MacOS/Microsoft Outlook
- Step 2: Open the binary in hex editor (e.g. Hex Fiend) and search for:
<key>com.apple.security.app-sandbox</key>
- Step 3: Replace the subsequent
<true/>
with<fals/>
and save changes. You might be asking why are we changing the value to<fals/>
and not<false/>
. The reason is that when changing text strings inside compiled binaries, replacing a string with another one that is longer than the original is asking for trouble. Using incomplete flag is much better thank using 1 more letter than the original string used.
- Step 4: Copy the modified binary back to the Outlook.app bundle (keeping a backup copy of unmodified binary is highly recommended)
- Step 5: Launch Outlook and check in Activity Monitor that Outlook is now running un-sandboxed
- Step 6: Close Outlook and move following folder to its new location:
/Users/<username>/Library/Group Containers/UBF8T346G9.Office/Outlook
- Step 7: In place of the original folder, create a symbolic link called
Outlook
pointing to the new destination.
To do that, modify and run following command from Terminal:ln -s '/Volumes/TarDisk/Outlook' '/Users/<username>/Library/Group Containers/UBF8T346G9.Office/Outlook'
^^ Old location (in Library)
^^ New location (on the Volume you're moving the folder to)
Congratulations, you've successfully moved your Outlook Profile folder away from the default location.
However, I recommend you to keep reading after the notes!
Notes:
- First 4 steps will need to be repeated every time Outlook's binary gets replaced during an update.
- Why isn't creating a symlink enough? Ssd test tool. Because sandboxed applications are allowed to access only pre-defined folders (Group Containers) and OS will not let them exit these folders using workarounds like symlinks.
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Ok, so we now have Outlook running un-sanboxed.
However, we've also corrupted the app's signature in the process and that brings some consequences - specifically the fact that Outlook now cannot access keychain. If you have just one account or if you don't store your IMAP credentials in OS X's keychain at all, that does not have to bother you.
However, we've also corrupted the app's signature in the process and that brings some consequences - specifically the fact that Outlook now cannot access keychain. If you have just one account or if you don't store your IMAP credentials in OS X's keychain at all, that does not have to bother you.
If you use Outlook with several accounts (like me) and you don't like the idea of typing all the passwords every time you startup Outlook, continue reading.
In order to re-sign Outlook with our own code-signing certificate, we first need to create one. Mac apps store.
You can create your own certificate in about 2 minutes for free directly from OS X's Keychain Access utility. Follow a short (and slightly out-dated) step-by-step guide here. For the sake of completeness, I am including screenshots of all steps taken on OS X El Capitan below.
More text will follow.
![Different Different](/uploads/1/3/4/0/134039944/266390810.png)
After the certificate is created, we can sign our modified binary of Outlook with it.
If you open Terminal and verify Outlook's signature at this point, it will be reported as invalid (and rightly so).
To sign the binary, copy and paste following command to Terminal and replace the certificate name with a name you chose while creating the certificate:
sudo codesign -f -s 'CERIFICATE NAME HERE' /Applications/Microsoft Outlook.app/
When done, you can verify that the app is signed properly by running the following code:
sudo codesign -v /Applications/Microsoft Outlook.app/
If you receive no output, that means the app's signature is valid and Outlook can now access the keychain once again.
That's it :) I recommend the scripted approach instead of doing everything manually with every update Outlook receives.
- Dear Microsoft, this isn't the Tab we use for Updates :)
↩︎ - Nice little slider that the Mac version lacks
↩︎
- Congratulations on getting a shiny new Mac!
- You probably have years worth of email sitting in Outlook.
- How do you migrate it over?
- There are different ways to do it, but MessageSave is by far the easiest and most reliable! (As opposed to some of the other methods, it correctly handles large mailboxes, timestamps, attachments, sender addresses, foreign language emails, etc.)
- Download MessageSave and see for yourself how simple it is.
The process is very simple:
- Download and install MessageSave on your Windows PC and restart Outlook.
- Run 'Export Messages' menu command to export your Outlook folders as MBOX files.
Outlook 2010 or newer: Click on the small triangle under the MessageSave button, select 'Apple Mac Export -> Export Messages'.
Outlook 2007 or older: Click on the 'Tools -> MessageSave -> Apple Mac Export -> Export Messages' menu command - Copy the MBOX files over to the Mac.
- Import the MBOX files into your Mac mail client ( Apple Mail, Outlook for Mac or Entourage ).
- That's it. You're done. View the demo to see how simple it is.
Note: MessageSave also supports exporting Contacts and Calendar in addition to migrating messages.
To import an MBOX file into Apple Mail:
- Copy the .mbox file to your Mac. A USB flash drive or an external hard drive is probably the easiest way to do that.
- Open Apple Mail.
- Invoke 'File->Import Mailboxes' menu command.
- Check the 'Files in mbox format' option and click 'Continue'.
- Select your MBOX files in the next window and click 'Continue'.
- That's it. You are done. Congratulations!
- View the video if you would like to see the entire process in action.
To import an MBOX file into Entourage:
- Copy the .mbox file to your Mac. A USB flash drive or an external hard drive is probably the easiest way to do that.
- Open Entourage.
- Simply drag and drop the mbox file(s) onto the Entourage Inbox (in the Entourage folder list).
- After that, you should see a small triangle to the left of the Inbox. Click on it to display the newly imported folder(s). Note: If you have a large number of messages, Entourage might take a bit of time processing your MBOX file.
- That's it. You are done. Congratulations!
- View the video if you would like to see the entire process in action.
To import an MBOX file into Outlook 2011 for Mac:
- Copy the .mbox file to your Mac. A USB flash drive or an external hard drive is probably the easiest way to do that.
- On your Mac, in Outlook 2011, select 'Outlook 2011 -> File -> Import' menu command.
- Select 'Contacts or messages from a Text file' option.
- Click on 'Continue' (Right arrow button).
- Select 'Import messages from an MBOX-format text file'.
- Click on 'Continue' (Right arrow button)
- Select the MBOX file(s) you'd like to import. (If you are unable to select MBOX files because they are greyed out, please see the next section).
- Click on 'Import' button.
- Click on 'Finish' button.
- You will find the imported mailboxes under 'ON MY COMPUTER'. (Note: If 'ON MY COMPUTER' section is in collapsed mode, click on the triangle next to it to expand it).
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If you see that MBOX files are greyed out in the 'Import Mail' window (Step 7 above)
- Download this application to the Mac.
- Double-click to unzip it.
- Double-click on the unzipped file 'mbfr'. If you receive an error while launching mbfr, please follow steps in the 'How to open an app from a unidentified developer and exempt it from Gatekeeper' section of this article. If the error indicates that the 'app is damaged and can't be opened. You should move it to the Trash', then follow these steps.
- Open Apple menu - System Preferences - Security and Privacy - General tab. Gatekeeper options are found under the header 'Allow applications downloaded from:'.
- Set the 'Gatekeeper' option to 'Anywhere'.
- Once the import is done, be sure to restore the Gatekeeper option to the original value.
- Point it to the folder where your MBOX files are located.
- After that restart Outlook, and you should be able to select MBOX files in the 'Import Mail' window.
Additional important notes about importing email
- MBOX format is supported only when using MessageSave with Outlook 2002 or newer.
- MessageSave only exports email messages, contacts and calendar from Windows Outlook. It does not export from Outlook 2011 for Mac. Import into Outlook 2011 for Mac is supported.
- To import an mbox file into Entourage, simply drag and drop it onto one of the folders in the Entourage folder list. Be sure to drop it into a local (On My Computer) folder, as opposed to a folder on a server. (You will be able to move it later).
- Apple Mail and Entourage might have trouble importing very large mbox files (over 3000 messages). If you hit this issue, try splitting your large Outlook folder into smaller folders with fewer than 3000 messages each. This is a Mail and Entourage issue, not MessageSave.
- Apple Mail (and Thunderbird) have issues importing mbox files with very long names, or with certain characters, such as #, in the file name. If you see errors, try renaming your mbox file.
- We have tested MessageSave on folders with tens of thousands of messages - it worked without a hitch. However, exporting large folders might take a bit of time. Also, the evaluation version is limited to processing 50 messages at a time. Be assured that the full version does not have this limit.
- When you try to import the mbox file(s) into Apple Mail, the import dialog may display the mbox files as grayed out. Simply click 'Choose' and Apple Mail will import the files.
- In some cases, when you import a large MBOX file into Apple Mail, then look in the Imported folder, you would see only headers and no message bodies. This happens while the imported messages are still being processed. And if you try to open or move them during that time, import might abort. Please restart your mail application, import messages again and leave the machine as is for about 30 minutes. After that you should see the messages. Then you should see your messages fully imported.
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Apple computers are becoming more and more popular. You see the silver MacBooks everywhere. Apple's ad campaigns seem to be working very well as more and more people are switching from Windows computers to Macs. With that, they often have a need to bring their mail over to the new platform.
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Outlook is the most popular email client for Windows. MessageSave makes it very easy to export your Outlook email and import it into a Mac mail client, such as Apple Mail, Entourage, etc. MessageSave will work with any Outlook email account (PST or Exchange). MessageSave preserves attachments, sender email addresses, message timestamps, multiple languages. Download the free trial version and see for yourself how easy it is. MessageSave supports exporting contacts and Calendar in addition to migrating messages.
Did you find this tip useful? Let us know.
Microsoft, Outlook and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Apple, Mac, Macintosh and Apple logo are trademarks or registered trademarks of Apple Inc. in the United States and/or other countries.